Creating a Transaction
When you have a deal under contract:Enter Deal Details
Fill in the transaction information:
- Property address
- Transaction type (purchase or sale)
- Contract price
- Client (link to existing contact)
- Closing date
Transaction Dashboard
Your transaction dashboard shows:- Active Transactions - Deals currently in progress
- Upcoming Closings - Deals closing soon
- Recent Closings - Successfully completed deals
- Total Pipeline Value - Sum of all active deals
Transaction Details
Each transaction includes:Property Information
- Address
- Property type
- List price
- Contract price
- MLS number
Timeline
Key dates for the transaction:| Date | Description |
|---|---|
| Listing Date | When property went on market |
| Contract Date | When offer was accepted |
| Inspection Deadline | Last day for inspections |
| Appraisal Deadline | When appraisal is due |
| Financing Deadline | Loan approval deadline |
| Closing Date | Scheduled close of escrow |
Parties Involved
Track everyone in the transaction:- Your client (buyer or seller)
- Cooperating agent
- Lender
- Title company
- Home inspector
- Appraiser
Documents
Store and organize transaction documents:- Purchase agreement
- Disclosures
- Inspection reports
- Appraisal
- Loan documents
- Closing documents
Transaction Stages
Move transactions through stages as they progress:| Stage | What’s Happening |
|---|---|
| Pending | Contract signed, awaiting contingencies |
| Inspection | Home inspection period |
| Appraisal | Waiting for appraisal results |
| Financing | Loan in underwriting |
| Clear to Close | All conditions satisfied |
| Closed | Transaction complete |
| Cancelled | Deal fell through |
- Open the transaction
- Click the current stage
- Select the new stage
- Optionally add a note about the change
Tasks and Checklists
Each transaction has associated tasks to keep you on track:Default Checklists
PULSEIntel PRO includes pre-built checklists for common transaction types:- Buyer transaction checklist
- Seller transaction checklist
- Dual agency checklist
Custom Tasks
Add your own tasks:- Open the transaction
- Go to the Tasks tab
- Click Add Task
- Enter task details and due date
- Assign to yourself or a team member
Task Reminders
Get notified about upcoming and overdue tasks:- Upcoming - Reminder 1 day before due date
- Due Today - Morning reminder
- Overdue - Daily reminders until completed
Commission Tracking
Track your earnings for each transaction:- Open the transaction
- Go to the Commission section
- Enter:
- Commission rate or amount
- Split with brokerage
- Any referral fees
- Estimated net commission
Transaction Notes
Keep a record of important communications and decisions:- Click Add Note on any transaction
- Include dates and context
- Notes are visible to anyone with access to the transaction
Closing a Transaction
When the deal closes:Cancelled Transactions
If a deal falls through:- Change the stage to Cancelled
- Select a cancellation reason
- Add notes about what happened
Reports
Generate reports on your transaction activity:- Pipeline Report - All active deals and their status
- Closed Report - Completed transactions for a date range
- Commission Report - Earnings summary
Best Practices
Create transactions immediately
Create transactions immediately
As soon as a contract is signed, create the transaction record. This ensures you start tracking from day one.
Update regularly
Update regularly
Keep transaction details current. Update stages, dates, and notes as things change.
Use the checklist
Use the checklist
Follow the transaction checklist to ensure you don’t miss critical steps.
Document everything
Document everything
Upload important documents and add notes. This protects you and creates a complete record.